$68,000 Salary OR $20 - $30 Hourly Rate**
**Location: Brooklyn, NY | Employment Type: Full-Time**
We are a high-growth commercial food service and catering operation (**NOT a restaurant**). Our executive is highly involved in **community functions and multiple external business ventures**. We need an **Executive Administrator** who can serve as the **organizational backbone** and a highly proactive, discreet, and sharp operator for all operations.
This is a dynamic role where your mind must be **"working and racing"** to anticipate needs. You will have a clear path for growth into a salaried management position.
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## 🎯 The Mission: Executive Command Center & Operational Pulse
You will maintain a constant pulse on everything—from major catering events to external business ventures and complex administrative tasks.
### 1. High-Level Executive Support & Execution
* **Real-Time Support:** Attend all meetings, internal or external events, and community functions with the executive. You are expected to be **hands-on, listening in, and making notes in real-time.**
* **Immediate Follow-Up:** Immediately after a meeting, quickly and accurately **type up notes and execute all required next steps** and follow-up tasks to completion.
* **Task Ownership:** Manage the executive's calendar and inbox, prioritizing and monitoring all tasks to ensure follow-through by all parties.
* **Discreet & Professional:** Maintain an exceptional level of confidentiality and professionalism while being **energetic, snappy, and sharp** in thought and execution.
### 2. Research, Troubleshooting, and General Business
* **Relentless Resource:** Act as a critical thinker who can **research, get quotes, and troubleshoot** any topic requested—from securing new **equipment**, construction bids, vetting **personnel (HR)**, to tracking **legal** or general business requirements.
* **Utilize Downtime:** Proactively manage parallel projects and other business interests when the office is quiet, ensuring you always keep your **finger on the pulse** of all responsibilities.
* **Computer Savvy a Must:** You must be quick, highly proficient, and able to troubleshoot technical issues.
### 3. Core Catering Operations & Event Execution
* **Meticulous Data Mastery:** **Strong proficiency in Microsoft Excel is non-negotiable** for all operational tracking, costing, inventory, and data management.
* **Event Logistical Oversight:** Meticulously type up event orders, coordinate all catering logistics (rentals, staffing, deliveries), and ensure flawless event setup.
* **Customer Service:** Serve as a professional client contact, conducting follow-up and formal thank-you communications.
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## ✅ Skills & Commitment (REQUIRED)
* **Energetic & Highly Proactive:** You must genuinely enjoy a fast-paced, high-challenge environment and possess a **positive attitude**.
* **Analytical & Meticulous:** Dedicated to planning ahead, yet nimble when faced with unexpected changes. Completes tasks **perfectly and completely**.
* **Commitment:** Dedicated to the business's success and continuous improvement.
* **Availability:** Our business runs seven days a week. **Mandatory availability on all legal holidays, snow days, and Sunday availability** is required.
* **Technical Proficiency:** Proficient in MS Office (Word, **Excel**, Outlook, PowerPoint).
* **Bi-Lingual (Spanish):** Strong verbal and written proficiency is a major asset.
* **Driver’s License:** Must possess a **valid U.S. Driver’s License** for occasional business needs.
### 💰 Compensation
We offer an annual salary range of **$55,000 - $65,000** for candidates who can step immediately into the full Executive Administrator role. Highly motivated individuals who fit the culture but require more training may begin on an **hourly basis ($20 - $30/hr)** with a direct path to the salaried manager position.
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## 📧 To Apply
If you are ready to be the **organizational and operational backbone** of a growing business and an active executive, please send the following to: **chefc466@gmail.com**
**Your Application MUST Include:**
1. Your professional resume.
2. A detailed cover letter telling us **what drew you to this highly dynamic role** and how your personal qualities align with our need for **extreme speed, sharp execution, and dedication.**
3. A detailed paragraph explaining your **proficiency level in Microsoft Excel** and your **maximum weekly availability.**
4. A short paragraph listing any other capabilities, skills, or unique talents you possess (e.g., social media, photography, technical skills).