The Personal Assistant to the Daycare Owner provides administrative, operational, and personal support to ensure the smooth and efficient operation of the daycare. This role acts as a key point of coordination between the owner, staff, and external partners, allowing the owner to focus on leadership, compliance, and business growth. Should have a financial/accounting background/experience.
**BROOKLYN RESIDENTS ONLY**
Key Responsibilities
Financial & Business Assistance
• Support billing, invoicing, and tuition tracking
• Assist with payroll preparation and hours tracking
• Track school fee payments via payment software
• Helping with grant applications or subsidy paperwork (if applicable)
• Monitor expenses and help maintain budgets
• Coordinate with vendors
Marketing & Enrollment Support
• Assist with social media updates and website content
• Support marketing efforts, events, and open houses
Personal Assistance to Owner
• Run business-related errands as needed
• Coordinate travel or meeting arrangements
• Handling personal scheduling that impacts business operations
• Act as a gatekeeper to protect the owner’s time and priorities
Administrative Support
• Preparing reports, memos, and correspondence
• Handling billing support (invoices, tuition tracking, receipts)
Qualifications
• High school diploma or equivalent (some college referred)
• Previous experience as a personal assistant, administrative assistant, or office manager (childcare experience a plus)
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Proficiency in office software (email, scheduling tools, spreadsheets)
• Social media posting/marketing skills
• Computer savvy
Skills & Competencies
• Multitasking and attention to detail
• Professionalism and reliability
• Problem-solving and adaptability
• Ability to find information (via telephone, internet, etc...)
• Strong interpersonal skills
• Ability to work independently and as part of a team
Work Schedule
• [Part-time / Flexible hours - 4 hours per day]
• [On-site / Hybrid / Remote]