About the Role:
We’re a growing Brooklyn office looking for a friendly, dependable Receptionist / Administrative Assistant to be the first point of contact for our clients, visitors, and team. If you take pride in keeping an office running smoothly and making a great first impression, we’d love to hear from you.
Responsibilities:
Greet visitors and clients in a warm, professional manner and direct them appropriately
Answer and route incoming phone calls, take accurate messages, and follow up as needed
Manage and maintain calendars, schedule appointments, and coordinate meeting rooms
Monitor and order office supplies, keeping inventory stocked and within budget
Receive, sort, and distribute incoming mail and packages; prepare outgoing mail and courier items
Maintain a clean, organized, and welcoming reception area and common spaces
Support office decorum by upholding professional standards and a positive workplace environment
Assist with data entry, filing, document preparation, copying, and scanning
Perform other general administrative and office duties as assigned
Requirements:
Basic proficiency in Microsoft Office (Word, Excel, Outlook)
Verbal and written communication skills
Professional demeanor, appearance, and phone etiquette
Organizational skills and attention to detail
Ability to multitask and prioritize in a fast-paced setting
Dependable, punctual, and able to work independently
Must be authorized to work in the U.S.
Preferred (Not Required)
Prior reception or administrative experience
Experience with multi-line phone systems
Bilingual (English/Spanish or other languages) a plus
High school diploma or equivalent; some college a plus
What We Offer:
Friendly, professional team environment
[Benefits: health insurance, paid time off, holidays, etc.]
Opportunity for growth and long-term employment
Convenient Brooklyn location near [Flatbush/Flatlands]
Schedule
[Monday–Thursday, 9:00 AM – 5:00 PM]
[Friay, 9:00 AM - 3PM]
How to Apply:
Please reply to this ad with your resume and a brief note on why you’d be a great fit. Put “Receptionist Application” in the subject line. Qualified candidates will be contacted for an interview.
We are an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.